Signs Your Company Needs a (New) Internal Video Management Platform

By on June 24, 2019
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Many companies prefer to keep their internal meeting, web conference recordings, employee onboard training videos and any other confidential or sensitive media off the internet.

For many businesses, an unsearchable video management platform on intranet is the most common solution. That’s because hosting video content on-premise allow you to maintain complete control. You can customize your security preferences and your internal IT team can maintain complete control over the system.

If any of these situations sound familiar, it might be a sign that it’s time to take the leap toward a new self-hosted, or on-premise, video management platform for your company:

  • You need more security than a cloud-based system can offer.

  • You need more functionality than a “homegrown” system can offer

    • Automatic Captioning of Videos

    • Video Quizzing

    • Reporting & Analytics

    • Integrated Network Camera Support

    • Identity Provider Integrations for Permissions and Viewing Access

  • Your “homegrown” internal video management platform can’t keep up with your needs.

    • Adaptive Bit Rate Videos to adjust quality for different bandwidth connections

    • Responsive Playback for different platforms and viewing screens

    • Integration with Web Conferencing Systems

    • Live Streaming for company events

  • Your older video platform is no longer supported.

In this blog, we’ll take a closer look at each of these situations and discuss what you should do if you find yourself in one of them.

You need more security than a cloud-based system can offer.

A cloud-based video platform meets the needs of many companies. But,  if your business’s media hosting needs have recently evolved or changed and security has become a higher priority, you may need to revisit your approach.

Simply put, a self-hosted or on-premise video management platform is more secure than cloud-based. If your company has concerns about who might be able to gain access to your media with your existing cloud-hosted platform, it’s likely time to switch to one that lives solely on your company’s intranet.

All too often legal and/or corporate compliance issues come into play with cloud-based systems. For instance, if your company is headquartered in Canada — you can’t store your media with a company that stores their video in the U.S.

Your “homegrown” video management system can’t keep up with your needs.

To keep internal video content secure and private, or to address some other compliance or legal requirement, many companies develop their own system, instead of using a platform like YouTube or Vimeo.

However, one major challenge with these “homegrown” systems is that they simply can’t evolve fast enough to meet the company’s ever changing needs over time. For example, a proprietary system may not be able to integrate with a new learning management system (LMS) or content management system (CMS).

If you’re finding that your team simply doesn’t have the bandwidth to constantly make updates, it might be time to switch to a dynamic third-party platform that can meet your company’s unique needs, even as they change and evolve over time.

Your current platform is aging or no longer supported.

Once you’ve found an internal video management platform that works for your team, it can be tempting to try to hold onto it forever. Unfortunately, some software can become obsolete after a few years, and completely unusable in just a few more.

One example of this was the Microsoft Windows Media Server.  This system was a popular choice 10+ years ago, but has slowly disappeared form the landscape.  Many companies are still holding on, since they don’t have the time or resources to redo their video management system and convert all their content.  If you suspect that your current system is on the verge of obsolescence (or has already reached it), it’s time to take the plunge for a new system that will continue to evolve with you.

Visit our website to learn more about Ensemble Video’s enterprise video platform.  Our platform is secure, can be installed and managed on-premise, and is constantly evolving to meet our customers’ needs. If you have any questions about whether our platform is right for your company, don’t hesitate to reach out. We’re here to help.

Are you curious about what it takes to get up and running with Ensemble Video?

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In our resource: “3 Days to Ensemble,” we walk you through the process of getting your company set up with Ensemble Video’s internal video management platform.

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About Scott Nadzan

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